Your privacy is important to us. We want to be transparent with you on what personal data we collect, why we collect it, and what we do with it. Moreover, we want you to know your rights regarding this personal data. The following provides you with an overview of what happens with your data when you visit our websites, subscribe to our newsletter or take part in our events.

The following definitions will help you to understand this privacy policy:
• “We”, “Our”, “Us”, refers to the Green European Foundation as mentioned above.
• “You”, ”Your” refers to a website visitor, newsletter subscriber, e-learner or event attendee.
• “Personal data” refers to any information, which identifies you as an individual (directly or indirectly).
• “Website” refers to all the webpages, platforms, interactive features, applications, widgets, social network tabs, or other offerings that post a link to this Privacy Policy, are subject to this Privacy Policy.

What data we collect, for how long and how can you take control over it?


These are the type of info we collect on our Green European Foundation, Green European Journal, Campaign Handbook websites:

1. Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form, publications orders, event registrations, donations of newsletter subscriptions.

2. Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data and are collected automatically as soon as you enter our website. Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyse how visitors use the site. Our websites place several cookies on your computer for the purpose of facilitating your use of the website. Cookies are small text files that are stored on your computer by your browser when you visit a website:

Functional cookies help us to provide you a website that is user friendly. These cookies allow us to remember your browser settings, so you can view our website optimally.
Analytical cookies are used to optimise our website’s experience. It collects information on your behaviour on our website. For example, on which page of our website you are, for how long you visit that page, etc. We use an open-source analytics tool installed on our own servers and Hotjar (see below) to gather this information.

  • We use Hotjar in order to better understand our users’ needs and to optimise this website and experience. Hotjar is a technology service that helps us better understand our users experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our website with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices (in particular device’s IP address (captured and stored only in anonymized form), device screen size, device type (unique device identifiers), browser information, geographic location (country only), preferred language used to display our website). Hotjar stores this information in a pseudonymised user profile. Neither Hotjar nor the Green European Journal will ever use this information to identify individual users or to match it with further data on an individual user. For further details, please see Hotjar’s privacy policy by clicking on this link. You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this opt-out link.

You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

You can find out more about what cookies are at:

Our websites may contain links to other websites run by other organisations. This privacy policy applies only to our websites‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

You can access, download or delete all your data by writing an email to

Green European Foundation and Green European Journal Newsletters: 

We use Mailchimp services to deliver out monthly newsletter to our contacts. When you subscribe to our newsletter, we collect your name, surname, email address, country of origin and professional information in so far applicable in order to keep a history of your involvement with us. For the Green European Journal newsletter, we also collect information about your topical and language preferences.

Mailchimp also collects additional information on your device language, country, type of email you use for opening the newsletters, as well as your interaction with the newsletters, such as on the newsletters you open or links you click. We do not use or process any information besides your country/language preferences, which might be verified to send you content relevant to you (such as language versions of a certain publication).

You can read more about the MailChimp’s compliance with the GDPR.

You can access, modify or delete your data on our newsletters by writing an email to or simply following the “unsubscribe” link present in every newsletter. If you unsubscribe, we will delete all your data from our newsletter database within 1 month.

GEF Learning:

Everything stored on your GEF e-learning account will be stored in the internal databases of Intuo, the company providing the digital platform for our e-learning website. Your data will never be shared by Intuo.

The information you provide on the GEF-Learning Forums can be regarded as sensitive data. This information is available on the forum for the sole purpose of education and learning and will never be shared or used for other purposes. Every 2 years, we will ask you whether you still want to keep your account, and make sure we delete your information, should you wish to.

When providing feedback on the gef-learning platform, you are directed to Qualtrics surveys. The information you provide here is only used for the purpose of improving our e-courses and will never be used or shared for any other purpose.

All our e-learning providers are GDPR compliant and have been ISO (Information Security Management System) certified. You can read more about Intuo‘s and Qualtrics‘ compliance with the GDPR.

You can access, modify or delete your data by contacting

Events participation:

As GEF receives public funding from the European Parliament, we are obliged to file signed events participation lists. The data gathered when participating in our events may refer to your first name, last name, organisation, function, country and email address.

These lists are not used for any other purpose unless explicitly requested by you (for instance, when you tick a box indicating that you’d like to receive our newsletter). In compliance with European legislation (Art. 136, paragraph one of REGULATION No 966/2012), we shall keep records of your event participation for 5 years following the year in which the event took place.

Job/internship applications:

When you apply to one of our vacancies, all the application information contained therein is stored on our email server(s) and/or on paper for two years. We will send you other possible vacancy announcements only when you explicitly request it. The information will be securely destroyed hereafter.

You can access, modify or delete your data by sending an email to

Calls for tender:

Data received from calls for tender will be filed by us for a period of five years, as requested by European legislation (Art. 136, paragraph one of REGULATION No 966/2012).

Your rights regarding your data

Once you have provided us your data, you will have the right to:

• request access to the personal data we have from you;
• request a rectification, erasure, restriction of processing of your personal data, unless there is any legal objection;
• object to processing;
• request your data to be transferred to another organisation in machine readable standard format;
• file a complaint with a supervisory authority.

16 or under

We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission before you provide us with personal information.

Review of this policy

We keep this Policy under regular review. This Policy was last updated on November 6th 2019.

If you have any questions about how we handle or protect your personal data, please contact us via



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