We are currently looking for an Operations Intern to support the work of the Green European Foundation (GEF). The successful candidate will work on transversal tasks within the Operations Unit, including admin and office management, support to governance bodies of GEF and support in communications.
About GEF
The Green European Foundation (GEF) is a European-level political foundation that forms a core part of the Green movement, alongside the Greens/EFA group in the European Parliament and the European Green Party. Our mission is to foster dialogue, collaboration, research, and training to build a more democratic, open, and just Europe. We operate through a wide network of national member foundations and partners, engaging with stakeholders from academia, civil society, politics, and business.
For more information, visit our website: www.gef.eu.
About the Role
The Operations Intern will be line managed by the Head of Operations. This position plays a key role in ensuring smooth office operations whilst providing support to administrative tasks. They will work closely with the Finance and Admin Assistant and the rest of the teams in the organization.
Main Tasks
Team/Organisation Support
- Provide general administrative support to the team.
- Assist and support onboarding of new employees and interns.
- Organise internal team meetings, including minutes taking and agenda preparation.
Admin Support
- Assist and support the maintenance of the electronic filing system (SharePoint).
- Support the Finance and Administration Assistant in financial filing systems.
- Assist and support the management of procurement procedures.
- Deal with the general GEF mailbox, under the supervision of the Finance Assistant.
Office Management
- Oversee office supplies inventory and place orders as needed.
- Maintain office equipment and supplies, ensuring preventive maintenance.
- Assist the Finance and Administration Unit in liaising with IT providers for technical queries.
Logistics
- Assist and support the Finance and Administration Unit in managing internal events logistics (such as Team Buildings, etc.), including travel bookings and related logistics.
- Manage shipments for various sub-teams.
Communications
- Support the Communication Assistant in the preparation and delivery of the newsletter.
- Assist in ensuring compliance with GDPR regulations and supporting data protection efforts.
What we are looking for
- Interest in general management and operational support.
- Ability to work across teams.
- Good organisational and administrative skills, attention to detail.
- Technology-savvy, and good command of office software (MS Office, project management tools, etc.).
- Interpersonal skills and eagerness to work in a political and intercultural environment.
- Proactive attitude and openness towards a variety of tasks.
- Commitment to GEF’s mission and team values (solidarity, respect, openness, sustainability, autonomy).
- Legal right to work in Belgium (we are not in position to support work application permits for this role).
- Ability to work fluently in English, any other language is considered an asset.
What we offer
A paid internship, under a Belgian “convention d’immersion professionelle” in our Brussels office:
- 1440 EUR/month net
- Food vouchers amounting to 8 EUR/worked day
- 75 EUR/month home office allowance
- A training budget of 500 EUR if the contract is extended for another six months
- 2 days holiday/month
- An open, positive and engaging working atmosphere in an international environment with connections to other European organisations
- A working and learning experience adapted to the intern’s skills and interests
How to apply
Interested candidates should apply by 15th of March at 23:59 CET (Brussels time), using this form. Please note that applications will be reviewed on a rolling basis so we encourage early applications. Interviews for the position are planned to take place online on a rolling basis.
The application must include a current CV and a cover letter outlining the motivation for this position, both comprised in a single pdf document which includes the first and last name of the candidate in the document name. Keep in mind that we are not against using AI tools, but we are trying to get to know you as a person.
In case of questions, please send an e-mail to giuseppina.tucci@gef.eu
GEF is an equal opportunities employer: We are committed to non-discrimination, diversity, and inclusion. We invite candidates of all gender expressions, races, religious beliefs, ethnic/national origins, sexual orientation, age, marital status, disability and minority status to apply. This position is open to nationals of EU/EEA member states or Switzerland, and to non-EU nationals with the right to work in Belgium.
