Call for Applications: Vice-director

About us

The Green European Foundation (GEF) is the European-level Green political foundation. It is a pillar of the European green movement, together with the Greens/EFA group in the European Parliament and the European Green Party. Our mission is to offer a platform and spaces for debates, training, research, and new forms of collaboration within and beyond the Green family to foster a more democratic, open and just Europe. GEF is funded by the European Parliament as a European political foundation seeking to support and enable citizens to participate in full respect of pluralism and in an active manner in European politics. GEF is both a Brussels-based organization and a network of national member foundations and partners. GEF also works through projects, debates and training initiatives with many other stakeholders from academia to civil society, from business to politics. In sum, GEF is an enabler, a facilitator or a connector for the Green movement at large in Europe. For more information, visit our website: www.gef.eu.

 

About the role

The Vice Director is responsible for the operational, legal and financial management and administration of the Green European Foundation (GEF). The Vice Director focuses on ensuring the sustainability of GEF’s organisational resources and identifying the conditions that must be in place for the implementation of GEF’s strategy and Work Programme. The Vice Director aims to ensure a professional and sustainable management of GEF’s operational and financial resources, whilst complying with the legal framework under which GEF operates. In sum, the Vice Director is responsible for three main areas of work:

1) Oversight of the grant management in terms of budget, finance, and legal affairs
2) Oversight of the operational and financial implementation of the annual work programme
3) Oversight of the administration of the organisational and human resources

The Vice Director works with the Political Director and the team to ensure GEF achieves the goals and strategic objectives set out in its strategy and work programme. The Vice Director responds to the Board of GEF, and works with various team members, national foundations, and other network members, following the different responsibilities and tasks detailed below.

The Vice Director position is a category III function as defined in the GEF Working Regulations.

 

Main responsibilities and tasks

Oversight of the grant management in terms of budget, finance, and legal affairs
o Supervision of the implementation of the European Parliament operating grant
o Annual budgeting, budget monitoring and adjustments
o Supervision of the annual audits and the grant reporting process
o Compliance with statutory, good governance and legal requirements
o Management of the co-financing/fundraising strategy
Oversight of the work programme operational and financial implementation
o Supervision of GEF’s annual work programme implementation via its projects and initiatives
o Responsibility for the operational and training needs of the GEF network of partners
o Compliance with the quality and legal requirements in the implementation of GEF’s Work Programme
o Development and monitoring of an impact assessment system of GEF’s activities
Oversight of the organisation and human resources’ administration
o Management of human resources administration and payroll
o Oversight of recruitment processes
o Management of insurance, IT, tendering processes and requirements

 

Qualities and experience sought

• 5-7 years’ work experience in similar roles;
• Post-secondary studies in management, economic, political or social sciences or other relevant fields;
• Proven record in programme management and impact assessment;
• Proven record in corporate or not-for-profit budget, finance and audit management and oversight;
• Proven record in corporate or not-for-profit administration and legal oversight;
• Proven experience in human resources’ administration and legal management;
• Knowledge and interest for Green and European affairs;
• Written and oral proficiency in English and in a second European language. Any additional European language will be considered an asset;
• Excellent writing and communication skills coupled with political sensitivity;
• Innovative and out-of-the-box thinking;
• High organisational and time-management skills;
• Strong analytical and problem-solving skills;
• Advanced interpersonal and social skills;
• Ability to interact and lead positively to a team;
• Ability to work under pressure and tight deadlines;
• Readiness to occasionally travel and adapt to flexible working hours.

What we offer

• A full-time (38h/week) paid position, with a permanent duration contract (CDI under the Belgian employment framework);
• Competitive salary, based on GEF’s salary scale, ranging from 5,000 to 6,000 Euros gross salary per month under the Belgian employment framework;
• Food vouchers amounting to 7 EUR/worked day;
• Full reimbursement of public transport in Belgium;
• Paid mobile phone subscription;
• 2 EUR/day home office allowance;
• 250 EUR/year eco-vouchers;
• 2 extra holidays on top of the Belgian legal framework, plus the period 24 December-2 January;
• Flexible working time and hybrid office (up to 60%);
• An open, positive and engaging working atmosphere in an international environment.

GEF is an equal opportunity employer

• We are committed to non-discrimination, diversity and inclusion;
• All qualified applicants will receive fair consideration regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status, disability and minority status;
•  Our recruitment process operates on the basis of qualifications, competence, integrity and the needs of the organisation;
• Non-EU candidates are welcome to apply.

Practical information

Candidates are requested to submit their motivation letter and a CV (1-2 pages each), both comprised in a single pdf document in this application form. The cover letter should outline their motivation, skills, areas of interest and availability to start.

• Deadline for applications: September 10, 2023 at 23h59.
• Interviews will be organised on a rolling basis.
• For questions on the role, please contact: giovanna.lamarca@gef.eu

Starting date: as soon as possible

Office location: Brussels, Belgium